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Leasing inquiries you miss
A prospective tenant calls about a vacancy. If you don’t pick up, they call the next listing. You never even know they tried.
For independent landlords who self-manage
It does everything for you.
CoCallers is the front office for your rentals. It answers every tenant and leasing call 24/7, logs maintenance, books the next step, texts follow-ups, and keeps it all in one CRM — so you stay in control without living on your phone, or paying a property manager a cut of the rent just to pick up the line.
Answers 24/7, including after hours
Keep your existing number
No setup fees · cancel anytime
The job that never clocks out
Owning a rental means the phone still rings at dinner.
Every tenant question, every leaking faucet, and every “is it still available?” lands on you. If you self-manage, that work usually sits on your cell phone.
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Maintenance calls at dinner
Burst pipes and broken heaters don’t wait for business hours — and somehow they always call you first.
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After-hours interruptions
Rent questions, noise complaints, lockouts. Your personal time keeps getting interrupted by things an assistant could handle.
The front office, already connected
Not just an answering service. It takes the next step.
A simple answering service takes messages. CoCallers is built around what happens next: calls connect to your customers, calendar, jobs, messages, and workflows, so the work doesn’t get left for you afterward.
Answers every call, 24/7
- Picks up leasing, tenant, and maintenance calls nights, weekends, and holidays
- Sounds natural and conversational, in your business voice
- Recognizes returning callers and can pull up their history
- Captures name, callback number, and the reason for the call automatically
- Call recordings, transcripts, and summaries on every conversation
Leasing and vacancy calls
- References the available rentals you provide — including your vacancy page
- Answers questions from information you’ve published (rent, pets, hours, process)
- Can text a prospect the listing details and a link to your application
- Logs the inquiry so a lead doesn’t disappear into voicemail
Maintenance intake and follow-up
- Logs which property, which unit, and what the issue is, in the caller’s words
- Notes urgency from the rules you set, and routes the request to whoever you choose
- Notifies you by text or email; urgent issues can reach you right away
- On property-management workflows, can contact a preferred vendor and update the tenant when you configure it
CRM, SMS, and the rest of the office
- Built-in CRM so requests and follow-up live in one place, not in memory
- Two-way SMS, appointment confirmations, and automated reminders
- You can text the same agent work to do, in plain English, like messaging an employee
- Dashboard, analytics, email integration, and unlimited phone numbers
- Forward your existing rental line — callers keep dialing the same number
Escalation is a notification, not a dispatch service: CoCallers does not physically respond to emergencies. You decide the response. Vendor contact and emergency workflows follow the rules you configure.
Getting started
Four steps. Keep your number.
Add your properties
Addresses, units, and what callers should know — rent, availability, and process.
Set your call rules
What counts as urgent, and who gets told. Routine issues can wait in the dashboard.
Forward your number
Point your existing rental line at CoCallers. Nothing about your ads or listings has to change.
Stay in the loop
Every call is captured, summarized, and sent your way. You stay in control.
Why the price feels small
A front office for $99/month — not a percentage of the rent.
If you already like self-managing, you shouldn’t have to hire a manager — or add office staff — just so the phone gets answered. CoCallers starts at $99/month and is built to handle the front office: answering, logging, booking the next step, and follow-up.
| Typical property manager | Hiring office staff | CoCallers Starter | |
|---|---|---|---|
| What you pay | Typically 8–12% of collected rent, every occupied month1. On a $2,000/month rental, that’s about $160–$240/month — for one unit — before leasing fees. | Another employee, another phone shift, or an answering service. CoCallers is built so you can cover the phones before you add staff.2 | $99/month for 700 talk minutes, 24/7 answering, maintenance routing, a built-in CRM, and SMS follow-up. No setup fees. Annual billing is $84/month (save 15%). |
| What it is | A person or firm that often also handles leasing, collections, and vendor coordination — and takes a cut of the rent to do it. | Someone you have to hire, schedule, and cover when they’re off duty. | A connected front office that answers 24/7, captures the details, and follows your rules. You still own the relationship with your tenants. |
| When the office is closed | Varies by firm — after-hours is often an extra service or a tired on-call manager. | Nights and weekends still need a plan. | 24/7, including after hours. Many businesses also use it for overflow, lunch, and weekends alongside existing staff. |
CoCallers is a front office, not a full-service property manager. It does not replace in-person showings, rent collection, or legal work. It is for owners who want to keep self-managing — and stop missing calls.
1 National Association of Residential Property Managers, comment letter to the U.S. Federal Trade Commission, April 10, 2026: members earn a management fee “typically eight to twelve percent of collected rent.” The $2,000 rent example is illustrative math from that range, not a CoCallers customer result.
2 CoCallers’ own positioning: “CoCallers starts working before you’ve added another employee, another phone shift, or another office process,” and for contractors, “No office staff needed.”
Simple, honest pricing
One rental or a small portfolio. Start where you are.
Starter covers one number, which is fine for a single property or a duplex. As units add up, Pro adds Spanish/English bilingual support, Google Calendar sync, and a team inbox. Month to month, cancel anytime. A free first month is available — ask on the demo or from Cole at (669) 222-2261.
Most landlords start here
Starter
$99/mo
700 talk minutes included. Annual $84/mo.
- 24/7 AI voice agent and premium voice
- Books appointments to your calendar
- Smart maintenance routing
- Built-in CRM, email integration
- Dashboard, recordings, and summaries
- Unlimited phone numbers
Pro
$299/mo
2,100 minutes. Annual $254/mo.
- Everything in Starter
- Spanish/English bilingual support
- Google Calendar sync
- Team inbox and notifications
- Jobs pipeline, invoicing, service-area routing
- Priority AI training and support
Business
$599/mo
4,200 minutes. Annual $509/mo. For high-volume operations.
- Everything in Pro
- Advanced AI agent (GPT-4)
- Outbound AI follow-ups
- AppFolio integration coming soon
- White-glove onboarding and a dedicated manager
- SLA + phone support
Landlord questions
Straight answers.
I only own one rental. Is this for me?
Yes. CoCallers works for a single property up to large portfolios. Starter covers one number, which is fine for one property or a duplex.
Do I have to change my phone number?
No. You keep your existing number and forward it to CoCallers — callers dial the same line they always have. You can also use a dedicated number included with your plan.
What do I need to set up?
Your property info, what callers should know (rent, availability, process), and your rules for what counts as urgent.
How do maintenance notifications work?
The call is captured with the property, issue, and caller’s details, and you get a notification by text or email. Escalation means you’re informed immediately — you decide the response. CoCallers doesn’t dispatch contractors or physically respond to emergencies. On configured property-management workflows, it can contact a preferred vendor and update the tenant.
Can it send applications to prospective tenants?
Yes. When a prospect calls about a property, CoCallers can automatically text them the listing details and a link to your online application.
Can it answer in Spanish?
Yes — Spanish/English bilingual support is included on the Pro plan.
Is there a usage limit?
Plans include a monthly talk-minute allowance: 700 on Starter, 2,100 on Pro, and 4,200 on Business. See the pricing section for what each plan includes.
Can I cancel?
Yes — month to month, cancel anytime. There are no setup fees.
See how it handles your rentals.
A 30-minute, one-on-one demo with John. Weekdays, 12:00–2:00 PM Pacific. We’ll walk through how CoCallers answers every call, books the next step, and stops missed calls for good.
Book your demo